CA Board Orientation Documents

» NEW Board Member Orientation 2012

CHAPTER I

1. COLUMBIA ASSOCIATION
   • CA Mission Statement
   • The Legacy of James Rouse
2. HISTORY
   • The Evolution of the Columbia Association
   • The Columbia Association Through the Years
   • A Chronology of the Columbia Board/Council
3. ORGANIZATION
   • The Columbia Association: The Purposes, Organization and Financing of a Community Institution
   • Service Bureau Model
   • Summary of the Role of the CA CEO/President
   • Names, Addresses, Phone Numbers and E-Mail of Current Board Members
   • CA Senior Staff
   • Administering the New Town of Columbia
4. COUNCIL/BOARD PROCEDURES AND POLICIES
   • Duties of Directors
   • Code of Ethics and Conflicts of Interest Policy for Directors, Officers and Senior Team Leaders
   • Code of Business Conduct and Ethics
   • Policy for Reporting Violations of the Code of Business Conduct and Ethics
   • Responsibility of Board of Directors Members
   • Columbia Association Board/Council Values
   • Orientation, Organizational, and Training Schedule for FY 12 Columbia Council / CA Board of Directors
   • Operating Procedures for Board of Directors Meetings
   • The Three-Reading Policy for Major Motions
   • Guidelines to Facilitate Board Meetings Primarily Focused on Priority Strategic Issues
   • CA Board and CA Committee Meeting Adjournment Time Policy
   • Special Rules of Order
   • Minutes and Recordings of CA Board Meetings
   • Use of Microphones & Recordings for Board Committee Meetings
   • Board Meeting Follow-up Survey
   • Quarterly Board/Staff Survey
   • Committee Recommendations to Board Form
   • Procedure for Handling Agenda Items from Staff
   • Acknowledgement Form
   • Procedures for CA Board Organization Meeting
   • Meeting of Homeowners Association or its Governing Body - Protocol for Closed Meetings
   • Board of Directors and Committee Closed Meeting Form
   • Release of Closed Meeting Minutes and Confidential Materials
   • Guidelines for Who May Speak at Resident Speak Out
   • Process for Responding to Residents Who Speak Out
   • Guidelines for Public Hearing
   • Public Hearing for Budget Testimony (Order of Testimony)
   • Recommended Procedures for Follow-Up Inquires to Board
   • Guidelines for Board Members Addressing Operational Concerns
   • CA Board Member Information Request Procedures
   • Board Request Tracking Log
   • Resident Request Tracking Log
   • Policy Regarding Proposed Legislation
   • Procedure on Transactions of CA Real Property
   • Policy on Use of E-Mail by Board of Directors
   • CA External Correspondence
   • Board Reimbursable Expenses Policy
   • Board Reimbursement Expense Policy Form
   • Columbia Board Welcome Letter with Available Benefits
   • Package Plan for Board Members
5. COMMITTEES
   • Board Committees Appointment Process - Chart
   • Non-Disclosure Agreement for Resident Members of CA Board of Directors Committees
   • CA/Board Committee Structure-Governing Documents
   • CA/Board Policies-Special Rules of Order
   • CA Board of Directors Building a Better Columbia Summit Subcommittee
   • CA Policies for Ensuring Access to Facilities and Services
   • Charter - Financial Advisory Committee
   • Charter - IT Advisory Committee
   • Charter - Watershed Resident Advisory Subcommittee
   • Rules of the Risk Management Committee
   • Charter - Audit Committee
   • Charter - Architectural Resource Committee
   • Charter - Sport and Fitness Committee
   • Charter - Health and Fitness Advisory Committee
   • Charter - Aquatics Advisory Committee
   • Charter - Tennis Committee
   • Charter - Golf Advisory Committee
   • Charter - Green Advisory Committee
   • Charter - Community Services and Cultural Arts Committee
   • Charter - Columbia Art Center Advisory Committee
   • Charter - International Exchange and Multicultural Committee
   • Charter - Senior Advisory Committee
   • Charter - Teen Advisory Committee
   • Charter - Open Space Committee
   • Charter - Columbia Wildlife and Habitat Subcommittee
   • Charter - Environmental Matters Subcommittee
6. CA PROCEDURES AND POLICIES
   • Goals, Objectives and Policies
   • Alcoholic Beverages Expenditures
   • Boating Rules
   • Capital Projects Funds Transfers
   • Conduct of Work Sessions of Board of Directors and Board Committees
   • CA/Village Covenant Enforcement Process
   • Eligibility for Rehire
   • Emergency Preparedness and Disaster Response
   • Examination and Copying of CA Records
   • Schedule of Charges for Review or Copying of CA Books and Records
   • Fairway Hills Golf Course, Non-Resident, Non-Members Play
   • Fishing Regulations for Wilde Lake
   • Planting Replacement for Landscaped Open Space
   • Policies for Ensuring Access to Facilities and Services
   • Policy Statements Related to Membership Rates & Fees
   • Record Retention and Disposal
   • Recycling at CA Facilities
   • Revitalization Policy
   • Rules & Regulations of Open Space
   • Services Provided by CA to Other Organizations